How to Enhance Remote Workflow Efficiency Using Employee Tracking Solution?

The concept of a remote working environment is gaining more attention globally because it allows employees to seamlessly connect with a team from anywhere, anytime. With added flexibility, employees tend to be content with the work environment, which means they will be productive and accountable for their work. However, tracking every employee’s work status can be a difficult task for managers; hence, TrackOlap’s employee tracking solution can come to your rescue.

Implementing employee real-time tracking software into your system can help you gain valuable insights into what employees work on, how the team operates regularly, and how employees utilize their time. By seamlessly tracking a range of useful metrics like active vs. idle time of every team member, specific time spent on each task, total visited websites, productivity levels, and areas of improvement in the workflow, it is possible.

However, businesses must identify challenges that every employee may face to balance essential productivity and workflow efficiency. By conducting 1:1 feedback sessions, timely team collaboration, and centralized communication tools, you can seamlessly empower employees while maintaining transparency, a culture of open communication, and continuous improvements through robust features of employee monitoring software.

Do you want to learn more about improving remote work efficiency? This blog will walk you through practical strategies to improve effectiveness and productivity with the remote workforce by utilizing an employee time tracker.

What Impacts Inefficiency in Remote Workflow?

Before you begin strategizing to enhance productivity and efficiency in a remote workflow via employee time tracker, it is important to define the aspects that are causing repetitive delayed submissions, missing opportunities, or missed targets. To help you understand common loopholes in remote work management, we are listing below a few factors inefficiencies in a remote workflow.

1. Lack of Clear Communication

Effective communication can be a game changer for remote teams, enabling managers to acquire better outcomes over time. Conversely, a lack of communication can create tension due to inadequate information provided during resource allocation. This causes misunderstandings about task requirements, clients' expectations, and deadlines, leading to reduced productivity, repetitive approval rounds, and ultimately delayed submissions.

Hence, fostering open and two-way communication is extremely important to eliminate the room for misunderstandings and identify potential challenges to drive maximized growth and efficiency. In addition, by seamlessly monitoring the task updates and employee behavior through employee tracking solution, managers can easily identify inaccuracies and quickly communicate with team members to resolve issues at the right time.

Furthermore, to maintain transparency and open communication, encourage your team members to share their opinions, ideas, and feedback on specific aspects to help managers make improvements that work for the team. In addition, show empathy towards your team and understand their challenges simultaneously to bring adequate efficiency into the business operations.

2. Undefined Business Goals

Every project, and every resource allocation strategy needs a specific goal or target to achieve. When employees know what goals your company is striving to achieve, they can quickly work towards the task by delivering quality work on time.

Consider delegating work into smaller tasks and outline specific goals through the data of employee real-time tracking software to help team members understand the importance of every task they receive. This approach will help align your team members with the project, and identifying accurate goals aids managers in managing the entire workflow to drive desired results.

To define goals, managers can utilize the features of employee real-time tracking software, which offers data-driven reports. These reports help optimize the process of assigning tasks with specific goals, identify drawbacks during the project completion process, and re-align strategies to avoid delay and inaccuracies.

3. Un-aligned Business Procedures

Optimizing business procedures is important, especially in the case of remote workforce management . If your business procedure or workflow includes undefined steps or complexes, it will lead to decreasing productivity levels and frustration among team members, as corroding with coworkers with complex workflows becomes a tedious journey on a daily basis.

We’re sure you wouldn’t want that! As an initial step, consider identifying the pros and loopholes of your current workflow through an automated solution like an employee time tracker. This will help you recognize inefficiency caused by specific factors. You can then communicate with your employees and understand why they find it difficult to perform specific tasks within a restricted time frame.

Through detailed analysis, you can seamlessly improve workflow and simplify the coordination, focus, and, in some cases, automation of manual work for team members with adequate resources to help them focus on other essential tasks and acquire optimal results in minimal time—all through the insights of employee monitoring software.

4. Inability To Measure Employee’s Performance

Tracking employees' performance can be another challenge for managers working with remote team members. Since there is a lack of visibility into employees' output, determining the effectiveness of business strategies becomes overwhelming, too.

By accessing an employee tracking solution, businesses can access the insights of every employee’s progress through data-driven reports within a few steps. Whether measuring total output delivery, work efficiency, productivity levels, ability to work under strict deadlines, overall work efficiency, or technical expertise, TrackOlap aids in extracting reliable insights.

Managers can quickly identify performers and highlight aspects where employees need to work more with graphically appealing reports extracted through employee real-time tracking software.

Top Methods to Improve Workflow Efficiency Via Employee Tracking Solution

After understanding the impact of the robust features of employee monitoring software, let us explore a few strategies to help you bridge the gap between loopholes in business operations and achieve clearly defined goals with streamlined remote workflow management. Let us have a closer look at a few robust strategies to acquire work efficiency with a remote workforce.

1. Foster a Culture of Employee Accountability

Employee accountability is one of the essential aspects that can eliminate inefficiency from your business operations. It refers to employees taking ownership of their work, staying responsible for better performance, and making informed decisions whenever needed. This means that when a task is assigned to a remote employee, he/she will ensure that the task is completed on time.

On the other hand, insightful data accessed through the employee time tracker would help you identify that your employees consistently fail to submit tasks as per deadline, lack focus, or exceed the idle time limit. In this case, it is more likely that your employees lack accountability.

To enhance employee accountability, consider allowing employees to strategize their tasks, encouraging them to share their unique ideas, and letting them take ownership of their work. This will lead to enhanced focus as they are responsible for each task, feel motivated to perform better and contribute to business growth with better output.

2. Set Realistic Goals and Deadlines

As we mentioned earlier, setting clear and realistic goals will help employees understand the importance of each task. Outlining specific deadlines for each designated task motivates employees to track their time and enhances productivity and overall performance.

In addition, setting realistic goals, expectations, and deadlines for each task aids employees in planning their work. Furthermore, it motivates team members to manage multiple tasks even within a strict deadline. Furthermore, managers can manage resource allocation based on these deadlines to ensure workload is assigned equally by accessing detailed overview data through the central dashboard of the employee tracking solution.

Lastly, setting realistic deadlines keeps employees stress-free, as not all employees can deliver quality work under pressure. Define clear goals and expectations to help them manage personal and professional endeavors and strike a work-life balance seamlessly.

3. Keep Feedback and Recognition a Priority

If your goal is to improve workflow efficiency through an employee tracking solution and productivity level with your remote team members, consider providing constant feedback on a regular basis. This will help employees gain insights and support on improving their skills seamlessly, and recognizing employees' small wins during these sessions often motivates them to continue working efficiently.

Since remote teams rarely meet through virtual meetings, managers must strategize unique plans for recognition and team bonding. You can consider conducting virtual meetings to congratulate employees on their achievements—it can be a performer of the month or any other title.

Remember, whether it is positive or negative feedback, employees wish to know about their performance and overall work pattern. Through accurate, insightful reports of employee real-time tracking software, managers can identify factors where employees are lacking behind, the reason for declining productivity levels, and more to improve overall workflow.

4. Conduct Regular Workflow Audits

As mentioned above, employee real-time tracking software enables businesses to effortlessly evaluate varied aspects with reliable data-driven reports. You can leverage these reports to identify loopholes and measure the effectiveness of workflow management strategies.

When business procedures are not streamlined, important tasks are often left, putting employees under pressure to complete tasks with strict deadlines. To avoid such scenarios, conduct regular audits of your workflow by measuring metrics like task completion, project delays, efficiency with collaboration-based tasks, and more.

Addressing these aspects will help you make informed decisions at the right time to empower employees with streamlined procedures. Whether it is minor enhancements or addressing essential issues, conducting regular audits aids in keeping the team productive, implementing an agile approach, and staying ahead of the curve.

Improve Workflow Efficiency with TrackOlap

Whether your goal is to foster team collaboration, streamline business procedures, or enhance workflow efficiency with remote teams, continuous monitoring and thorough evaluation through employee tracking solutions can help drive better results, and enhance remote team management within a few clicks.

Contact us to explore a time-tracking tool for enhancing efficiency with remote workflows!