Top 5 Tips to Manage Remote Workforce via Employee Tracking Solution

With the evolving needs of the modern business landscape, remote work has become a new normal across the world for many organizations. While a remote work environment offers flexibility and freedom for employees to work at their own pace and preferred time and saves organizations costs, managing a remote workforce is a top concern for most businesses today. Well, what if we told you that managers can easily track employees' activities at their fingertips? Yes, through an employee tracking solution , it can happen!

An employee time tracking system enables managers to gain real-time visibility into employees' work progress, monitor their activities, determine how long it takes them to complete a specific task, and more. Using features of this software, organizations can access in-depth reports to track employees' performance, find gaps in project strategies, and identify ways to enhance productivity and efficiency in work.

Sounds interesting? In this blog, we will provide top tips on how an employee productivity tracker can help businesses effortlessly manage remote workforces and drive better revenue.

Importance of Utilizing an Employee Tracking Solution

Do you work with a remote workforce and wonder whether your employees are on the right track or aligned with your organization’s objectives? Well, by tracking employees' activities, you can gain visibility on their work progress and, based on the reports, re-align your resource allocation and other strategies.

This can only happen through an employee work tracking system. Below are a few factors that help you understand the importance of this software.

Improves Productivity at Work

When employees know their activities are monitored by higher authority, they tend to be accountable for their work and stay designated during their working hours. In addition, TrackOlap’s employee time tracking system monitors the average time taken by employees to complete tasks, overall idle time, and other aspects.

This means that through this tool, you can seamlessly acquire accurate insights on Pacific areas of improvement, identify patterns in employee unproductive activities, increase idle time, or address workforce challenges that lead to declining output delivery, and leverage these aspects to boost productivity levels.

Optimizes Resource Allocation Process

Accessing data-driven reports on factors like average productivity levels of employees, overall work efficiency, ability to meet tight deadlines, and more factors enables managers to identify every employee’s strengths, weaknesses, and particular challenges. By analyzing all these aspects through an employee work tracking system businesses can adjust resource allocation seamlessly.

This data can help manage multiple projects that need quality work within a short timeframe. Also, by providing detailed insights, managers can understand common patterns or drawbacks in employee efficiency or identify specific expertise that a particular employee can work with within a short timeframe, impacting project success.

Enhances Accountability and Compliance

As mentioned above, when employees know that their time and work activities are being monitored, they tend to be more productive and accountable for their work. However, specific industries must comply with regulations and maintain accurate record-keeping. In such scenarios, a robust solution like an employee time tracking system can help businesses.

With increased accountability and compliance, an organization can experience efficiency in task completion rates within deadlines, qualitative outputs, improved teamwork, and project management endeavors.

Automates Employee Performance Tracking

A centralized platform like an employee tracking solution enables businesses to col lect data or generate detailed reports through insights acquired in real-time. The data can include time taken to complete a task, work efficiency, work delays, average idle time per employee, and even employee performance per month.

By understanding these aspects through an employee productivity tracker, managers can identify areas for improvement that every employee needs to work on and conduct training sessions to enhance their skills. They can also get in touch with employees in 1:1 sessions to understand the reason behind a sudden performance drop and, based on that, encourage them to perform better and offer suitable feedback for the same.

Top 5 Tips to Improve Remote Workforce Through Employee Tracking Solution

Regardless of the industry you serve, managing a remote workforce can feel challenging, with diverse workflows and a lack of visibility. Thanks to a platform like an employee work tracking system, managers can monitor various aspects in real time to collect data and analyze productivity levels, strategy effectiveness, loopholes, and many more factors within minimal steps.

To help you achieve project success, drive employee satisfaction, maximize business growth, and build a stress-free culture, we are listing a few tips that you can leverage to optimize remote workflows and generate better efficiency seamlessly.

1. Set Well-Defined Goals and Expectations

When managing a remote workforce, it is essential to develop robust, clear goals and well-defined expectations that are communicated with employees so that they can easily understand how they need to work and what they need to prioritize or improve on.

Furthermore, managers can focus on collaborating with the team to conduct SMART objectives (Specific, measurable, achievable, relevant, and time-bound) to ensure they align with the company's other strategies. Conducting regular check-ins, continuously monitoring task progress, implementing consistent improvements, and providing frequent reviews or feedback to the team can help them stay focused, offer quality output, and enhance productivity, leading to the organization’s overall growth.

2. Provide Adequate Training and Resources

Based on the performance reports, ensure that your employees are equipped with suitable training to enhance their skills and build expertise to meet the evolving trends of the business landscape and the evolving requirements of the clients. You can consider conducting a typical virtual training session for the team or recommend specific tutorials or courses based on each employee's area of improvement and get on a 1:1 call with them to understand their input from the session.

In addition, offering adequate resources to employees can help them eliminate repetitive and manual tasks. For example, offering integrated attendance management tools or modern analysis tools can save your employees time and effort in data entry so that they can focus on working on complex tasks, which will increase overall productivity and enhance output quality over time.

Lastly, by incorporating training sessions with custom feedback, businesses can develop robust remote work management plans that empower employees, focus on their growth, boost productivity, and develop work environments.

3. Conduct Regular 1-on-1 Check-ins

Along with continuously monitoring diverse workflow, managers should consistently schedule 1:1 meetings with employees to discuss any challenges they face, discuss progress, figure out a way to address potential concerns or drawbacks in the workflow to simplify their work, and consider giving constructive feedback regularly.

These regular check-in meetings can help build strong relationships with employees, foster team bonding, build a culture of open communication and transparency, help managers identify areas for improvement, adjust further strategies to drive better outcomes, and seamlessly improve project management strategies.

4. Provide Flexible Working Hours

Instead of a strict 9-5 schedule, allow your remote employees additional flexibility or convenience to work in their preferred hours. This can help boost the morale of your employees and aid a seamless work-life balance. By implementing this approach, you may experience better productivity levels, increased rate of employee satisfaction, and enhanced work efficiency.

However, you must be wondering if an employee selects a night shift or very different working hours, so do managers need to be available and constantly track their activities? And what about tasks that require collaborative work for team members who have very diverse working hours? We understand your concern! In such a scenario, an employee time tracking system can help you easily manage an employee's progress and overall task management.

Managers can set alerts on aspects like exceeding breaks or idle time from the limit, task completion, and similar aspects, and accordingly, managers can work on such factors when they are available.

Regarding collaborative work, as a team, you need to decide when employees are productive and can manage teamwork hassle-free. In addition, this can be discussed through a centralized communication tool to avoid follow-ups or back-and-forth tedious discussions.

5. Regularly Review Data-driven Reports

Continuously review data-driven reports on factors like work efficiency, employee performance, productivity levels, effectiveness of project strategy, and more. Through a centralized platform, managers can seamlessly generate in-depth and visually-rich reports through insights and enhance decision-making processes.

However, make sure to generate and review these reports regularly. Compare the results of previous reports to identify patterns and drawbacks in the overall workflow so that you can take the right actions. Remember, TrackOlap allows companies to seamlessly access detailed reports from the previous three months.

By leveraging this insightful data, you can offer custom feedback to employees, adjust strategies to drive better outcomes, and continuously make improvements to enhance the overall procedure that suits your team.

Final Thoughts

An employee tracking solution can help businesses track various aspects simultaneously and gain accurate data in real time. It can also help enhance work efficiency, improve resource allocation, and simplify project management to effortlessly maximize revenue.

If you want to know more about time tracking tool, then get in touch with our experts today !