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How to Manage Distributed Workforce With The Help of Latest Technology

How to Manage Distributed Workforce With The Help of Latest Technology

Technology is evolving so does the workforce. With the growing digitalization, deadly pandemic, remote work, virtual meetings, and hybrid working patterns became the new normal in the corporate world over the past few years. However, according to the survey, a major part of the workforce wants to work in the office and misses in-person vibes.

Whereas the rest of the others are still willing to continue their remote work. The advantages and disadvantages of either remote work or in-person office work vary from person to person. According to a survey led by 460 people, 35 % of people were working from the office, 20% of people were working in a hybrid model before the COVID-19 crisis, whereas only 15% were working from home all the time. 

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Thus maintaining such a distributed versatile workforce can be a daunting task and time-consuming. Think if you fail to manage your workforce's productivity, location and leaves, then how are you going to sustain your business in the cutthroat competition? You will be ended up spending too many resources only to manage your workforce and cannot focus on other requisite business tasks and goals. 

You need to incorporate best practices to manage the stellar combination of field employees, office staff, physical office and different time zones with working hours. However thanks to the revolutionary technology — making employee monitoring fast, automatic and agile with dynamic Remote Team Management solution .

What has distributed Workforce? How Is It Different From Remote Working?

A distributed workforce is a working pattern of a company where all the employees are scattered all across the globe. The company may have physical offices at different locations, and part-time or full-time employees in different time zones. The company may also hire freelancers to carry out some minute business tasks. The employees can go to offices occasionally or can work permanently from home. Furthermore, the company's employees can work while traveling also.  

Regardless of what is their work location and which type of employees they are, the company should create a uniform working schedule to effectively communicate and collaborate with other employees and the company. To establish the goals, companies are relying on digital technologies to streamline the productivity, working time, and job duties of each employee of the distributed workforce in a single platform. 

Remote working, which is unlike distributed workforce, is a culture. Distributed workforce allows employees to work in any location or they also can work from an office which is more than working remotely. This type of model gives employees the freedom to work while driving or traveling to other countries as well. The organization focuses on business productivity which can be achieved by training and supporting teams who are willing to work according to their geographic borders. 

Benefits of Distributed Workforce

With cutthroat competition among tech companies to appoint the best talents with widespread global skill gaps, being the leader of the organization, you need to devise innovative strategies to retain and appoint top talents of the industry. 

According to The Economist, 80% of CEOs are worried about skill shortages — while outside hiring practices have reached record highs, pushing the business to search globally to meet the skill gaps. 

However, managing a large versatile distributed workforce is complex and tricky. If you fail to track your employees efficiently you may ruin your business. However, technology is always there to make our life easy. With revolutionary field employee monitoring software, you can track everything under one roof, starting from productivity to the location of your employees at one click in real-time. Some of the benefits are mentioned below:

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1) Filling the Skill Gaps by Removing Geographical Boundaries

By distributing the workforce companies can get multiple benefits: they can expand their business's potential internationally, find quality talent and increase productivity. 

Global talents can be key to your team to meet your business goals, and tasks — beyond upskilling your existing workers. Just imagine what kind of talent pool you will be able to incorporate into your organization if you do not constrain your search to a limited location. 

2) Improve Work-life Balance and Retain Talents

In the past few years, work-life balance is creating a buzzword. When a major portion of the workforce started working from home found it difficult to draw a line between their professional and personal life. People are stressed and depressed due to poor work-life balance around the world. 

According to a survey, 50% of the employees feel they need stress management whereas 25% of the workforce suffers from burnout. Not forcing your loyal & talented employees to be co-located through a distributed workforce model can lead your business a long way, in employee retention and productivity. 

As per a report by CompareCamp, 85% of companies that offer a healthy work-life balance to their employees have witnessed a rise in productivity and 50% fewer healthcare costs. 

However, how will you track their working hours and location? With Trackolap's sophisticated employee location tracker, you can do more than you think. This application could be your one-stop solution for your distributed workforce management. 

3) Reduces Overhead Expenses

 If you could save a certain amount of expenses for your business — have you planned how you will use it for the growth of the business?

If your business is struggling with a tight budget you can plan to deploy a distributed workforce model. You can avoid the expenses related to cafeteria, cleaning, electricity, maintenance and office space. It is estimated that in this way businesses can save up to $15,000 annually due to reductions in costs.

If business owners aren’t careful with their overhead costs, it can drain their business revenues in a very short period. However, by saving it you can use the amount in marketing your business, hiring new talents, incorporating the latest technologies, or expanding your business's potential in other locations. 

How to Manage a Distributed Workforce?

As the concept of the distributed workforce is new and evolving, managing this type of model can be overwhelming. Tracking the employees, their productivities, completed projects, time spent on projects and many more is a complex and enormous task as they are present virtually only. If you somehow fail to monitor them from time to time, you know the consequences. However, technology is always there to make our tasks agile and efficient. 

Trackolap has bought you an innovative field employee live tracking app that will upgrade your business model in terms of increasing and improving the productivity, and performance of the employees and staff. 

However, apart from tracking their productivity, you should motivate the employees by communicating and interacting with them, arranging some virtual games, and virtual workshops and promoting departmental communications that allow them to connect with other colleagues. To help you manage your distributed versatile workforce we have mentioned some suggestions below, 

Delivery all the required resources to your employees to make them productive.

Communication is the key to success. Make sure you effectively communicate with your employees about the tasks and business goals. 

Occasionally you can address the concerns of your employees so that your employees do not suffer from burnout or stress. 

Inform your employees about any changes that will be happening in the organization in terms of policies, job responsibilities or any other important things so that they don't feel left out. 

Set a clear calendar and share it with your field employees about team meetings, and conferences before effectively communicating with them. 

People choose location-free work to get flexibility and a good work-life balance. So make sure you stay on top of deadlines instead of being a reminder and control freak.

When people choose distributed workforce, one of the foremost things that come to their mind is trust in the organization. Make sure you put transparency and honesty as the priority. 

Offer your employees & staff training, and education often to hone their skills and make them competitive. 

What is The Future?

If we talk about the future of the distributed workforce, behold is limitless. However, few organizations think remote working can reduce productivity. But most organizations are acknowledging their potential and benefits starting from reducing overhead costs to maintaining a positive work-life balance. Holding the hands of technology businesses are getting amazing results with the incorporation of a robust field staff tracking app. The distributed workforce model is growing rapidly due to its diverse workforce, flexibility, and global coverages. 

Additionally, according to the study by McKinsey and Company, organizations that have diversified workforce and flexibility have witnessed a 35% increase in financial performance. which is better than other industries that are still skeptical about the distributed workforce model and its potential. 

If you fail to cope with the trend and technology, you are putting your business in deep trouble. If technology can evolve, why haven't you changed the way of hiring, maintaining business goals and retaining talents? Innovative tools are there to run your business efficiently and successfully. It is just a mindset and a matter of time to embrace the technology. You can access a large pool of talents and technology in the whole world. With the right tools & field staff management software, you can open numerous doors of opportunities for your business. 


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