Well, employee productivity is one of the hottest topics after Cryptocurrency in the market. Every organization wants to get more out of its employees. Do you wonder what will be the consequences if you have low employee productivity at your organization?
Of course, there is one consequence- loss, loss and lots of losses. However, certain employees are lazy and find innovative ways to cheat their work. But their percentage is very low. Then the question arises, why are the others not productive enough? Being the leader of the organization is one of the biggest responsibilities to drive Productivity, and motivate your employees to be the best version. However, managing and monitoring your employees is no piece of cake especially if they are remote employees.
Thanks to Employee productivity tracking apps like TrackOlap, it is now easy to extensively manage productivity, location, attendance and leaves of employees under one umbrella.
According to a study conducted by researchers at the University of California, Irvine, employees are interrupted approximately every three minutes and five seconds when they work from the office and then take approximately 23 minutes to refocus.
There are numerous technical and non-technical reasons for lower productivity in an organization. In this blog we have discussed every aspect of employee productivity and how you can improve it with the latest technologically advanced tool- field employee monitoring software.
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What Is Employee Productivity?
If we talk about the technical definition of employee productivity- it is the total work done in a particular time. However, it is not all about fulfilled tasks. Productivity of employees takes into consideration the quality of work, time spent and quantity too altogether.
Quantity: the total work done by an employee in a day.
Efficiency: the total time taken by an employee to meet the productivity.
Quality: the quality of the work that meets expectations.
Employee productivity in the past few years has been a buzzword as it is seen as a fundamental strategy to meet business goals. However, the reality is enterprises tend to neglect this term.
According to a paper on Understanding the Concept of Productivity by Tangen in 2002, many managers have misunderstood the true definition of productivity and what it entails.
In reality, managers constantly discuss productivity, but rarely conceptualize it. They tend to overlook the root causes of low productivity and make counterproductive decisions. These decisions lead to job burnout, resignation and even worse job abandonment.
Ways To Measure Employee's Productivity
Measuring employees' productivity is a complex and daunting task. Especially if you haven't taken the help of technology. However, the question arises- if you don't measure your employee's productivity how will you work on it? Here, we have mentioned some basic elements to measure the employee productivity of an organization.
1) Work Quality
Analyzing the quality of the work done by an employee with the help of certain parameters can be helpful to determine his or her productivity. You can also compare the work quality among other collogues to get the desired result. If the employee's work requires modifications and guidelines, that means the employee is not very productive.
Efficiency is the key to success. Efficient employees have great time management skills. It is determined by calculating the total quality of work and the time taken to complete that by an employee. If an employee of your organization can deliver high-quality work in a short period, that means he or she has greater productivity.
If the outputs of an employee with respect to time are on average the same, that means the employee is consistent in the work. While working remotely, monitoring the consistency of each employee is a terrific task especially if you don't have any efficient field employee monitoring software .
4) Setting Benchmark
Settings a benchmark for productivity will allow every employee to judge their productivity. You can easily determine their productivity by comparing the baseline. For instance, if the baseline of a sales project for productivity is 6 sales per day and if an employee closes 10 sales a day, that means the employee is productive.
5) Extensive Client Survey
Getting client feedback is one of the quickest methods to find out the employee productivity of your organization. Poor productivity will directly affect client satisfaction. Therefore, giving you accurate insights into the employee's productivity.
How To Improve Employee Productivity?
Every organization desires productivity. But the question is How? Improving the productivity of your employees is not a one-day show. You need to devise extensive strategies and deploy Innovative tools and techniques. According to a report, disengaged employees cost the U.S. $483 to $605 billion per year due to loss in productivity. If you fail to work on your employee's productivity, you may have to face consequences in terms of losses.
There are numerous strategies that business leaders follow and all of the strategies may not work for your business. Because different business models require different solutions. Technology is rapidly evolving, and so does your business. However, we TrackOlap got your back. With our extensive end-to-end productivity monitoring solution for your employees, we are committed to bringing better employee productivity to your organization.
In this article, we have mentioned 5 Tips to Improve Employee Experience to Grow your Business
1) Avail Your Employees of The Required Resources
Having a lack of resources is also one of the important aspects to consider for lower productivity. The resources may include adequate training, healthy workspace, comfortable furniture, upskilling them with the latest technology and development opportunities. If employees do not get the required resources it is inevitable to be unproductive. You can also avail them of field staff management software so that you and your employees can monitor productivity in real-time.
2) Provide Feedback and Recognition
There is a direct link between lack of quality feedback and job satisfaction, productivity and employee retention. Once the famous management guru Ken Blanchard quotes, feedback is the breakfast of champions. Feedback in terms of positive and constructive is the stair to success. The best and easiest way to measure progress and motivate an employee is through feedback. It is a fundamental block of building a successful business.
3) Equip Them With Technology
Well, technology is necessary not for the success of your employees but for your business. Hiring the best talents is 50% of the battle for creating a successful organization. If they are not equipped with advanced technologies how will they use their talents? It will eventually lead to bad productivity. For instance, still, few companies use Windows XP though the support stopped in 2004. Working with outdated technology is frustrating and also reduces the productivity of the employees. Location tracking, time management, leave monitoring and more can be seamless and automated. Availing a good field staff tracking app can move their graph of productivity drastically.
4) Conduct Frequent Employee Survey
A survey should be the core practice of every organization to know their employee's state of mind properly. If you don't ask, how will you determine what are the roadblocks that hamper their productivity? Or what motivates them to be more productive? You can start the survey by asking them a few basic questions,
- Are you happy with the job?
- Which things do you like and dislike most about the organization?
- Rate your work-life balance
- What motivates you to come to the office daily?
Knowing your employees can work wonders for your business. You can take the help of the latest tools, and employee management software to conduct quick surveys often.
5) Create A Productive Working Environment
The working environment of the office impacts the productivity of the employees directly. According to a study by CareerBuilder, 53% of employees are less productive when their work environment is too cold in an organization. Whereas, according to a survey by Fundera, 86% of employees are more productive when they work from home. The HR department of the organization is responsible for creating a work-friendly environment in the office. The temperature, lighting and noise level can affect the productivity of an employee.
6) Given Them Flexibility
It is found that offering employees flexible work hours and remote working help boost their performance and productivity. According to a report of Best Buy, offering employees a flexible work program had boosted a 35% increase in their employee productivity. However, before opting for a flexible working model make sure you do not compromise your business goals. You can manage and track the attendances, and productivities of the remote workers through TrackOlap’s dynamic field employee attendance software.
7) Encourage Them With Rewards
Rewards are alluring. If an employee does outstanding performance, being the leader of the organization you should do your best to make his or her achievement visible & memorable to others and also appreciate the employee for the work. You can give the employee vouchers, or small gifts, write about the employee on your company's platform or mention that in meetings.
We all know productivity is the backbone of an organization's success. If your employees are productive enough you can achieve greater heights. At the same time, if you fail to make them productive you can ruin your business in a shorter time. However, it is a never-ending war where you can't expect the results with a mere two to three techniques. It is a continuous process of building a better working environment, providing healthier work-life, good communication with employees, conducting surveys, giving feedback and monitoring productivity. What truly helps is enabling an all-in-one software that will manage the productivity, time management, location and leaves of the employees under one platform — an employee location tracker .
Technology is evolving and incorporating automation in productivity tracking will give your business an edge.