Measure What Matters: Boost Business Success With Remote Employee Monitoring Software

Today, remote work has become increasingly prevalent in the business landscape, with organizations recognizing the benefits of a distributed workforce. Remote work may seem attractive with reduced cost, but managing remote teams may feel challenging with communication and collaboration, monitoring productivity, employee engagement and motivation, and time/geographical constraints. Well, not anymore! TrackOlap understands your struggles, and to simplify optimizing workflow, it offers employee monitoring software to measure what matters with data-driven reports at the right time.

Remember, the critical step for managing remote teams remains to track the right metrics, which is possible through centralized time-tracking software . With seamless evaluation and streamlined decision-making processes, businesses can assess their efficiency in attracting and onboarding the right remote employees, reduce expenses associated with recruitment, identify any underlying issues with employee retention, and gain insights into the productivity levels of remote teams.

Sounds interesting? We have outlined essential factors to help you identify the proper method to identify suitable metrics customized to your business needs. From highlighting essential metrics to utilizing those metrics to optimize business operations and maximize productivity levels, this article is your go-to guide.

Top Key Metrics Associated With Employee Monitoring Software

Remote work environments have transformed how businesses approach business procedures and onboard talent today. However, managing remote teams demands a data-driven approach to ensure maximum success and productivity.

While this sounds too complex, managers can track each employee irrespective of their location or department. How? Access robust metrics via real-time employee monitoring software and critical insights with instant notifications or a centralized dashboard under one platform.

Sounds too good to be good, right? Let us explore the top metrics that TrackOlap offers to optimize your business operations.

1. Productivity Levels

Since remote work offers employees the flexibility to work at their own pace, which is more likely to result in delayed deadlines, burnout, and a drop in productivity levels, employees may not be productive at their everyday tasks due to home distractions or increasing their idle time during working hours. This is why most managers constantly wonder whether employees are working on the project, as keeping track of remote work mode may feel frustrating and challenging.

To solve this concern, TrackOlap's live tracking system for employees to organize workflow and ensure work completion is done on time. By utilizing this software, managers can access URLs—application usage of employees to understand the time they take for each task to monitor average idle time.

In addition, by accessing data-driven reports, identify reasons behind employees' low performance and make impactful strategies to motivate employees, increase accountability among the team, and maximize employees' inputs with a strategic approach.

2. Centralized Collaboration and Communication

Unlike an in-office work environment, a remote team needs more effort to communicate with higher authority and co-workers to ensure everyone stays connected to the project and motivated to perform better. While there are varied communication platforms, lacking connectivity is one of the significant concerns of remote teams today.

Plus, the feeling of fatigue with Zoom is natural; more than just scheduling back-to-back meetings would be needed to solve this concern. However, midday check-ins, one-on-sessions, fun activities, real-time discussions, or brainstorming sessions can help employees bond with other team members.

To keep this factor in mind, TrackOlap's live monitoring tool offers a centralized computer application to foster your team members' communication through chats. This tool aids in maintaining transparency and eliminates barriers between employees and managers. And boosts a transparent environment, leading to the creation of healthy relationships among team members effectively.

3. Dig into Data Analysis

Productivity alone isn't the only thing that matters to the company. There are various other factors that businesses need to look at to ensure success. Whether you are looking to optimize business operations, manage a budget with employee payrolls, streamline workflow, resource allocation, or project management , without data, a business can drastically fail by just estimating results.

With real-time tracking, trackolap's time tracking software enables businesses to access varied activities through the insightful dashboard or graphic-righ data-driven reports on various factors. For instance, managers can evaluate a team's productivity levels by understanding the average time taken to complete each task and tidal input by each employee per week or month.

Similarly, optimizing your workflow and resource allocation process by accessing employee performance based on the number of tasks completed. If you observe a gap in an employee's performance level, conduct one-on-one sessions and understand their struggles to identify the reason behind delayed submissions, drop in input, or performance.

Evaluating your team member's strengths and weaknesses optimizes business operations to maximize productivity and project success. Lastly, to manage your budget with employee payroll, consider a strategic approach with allocating resources to manage workloads and ensuring every individual is equipped with equal opportunities and work to optimize end results even with minimum resources.

4. Compliance Adherence

One of the potential barriers in a remote work environment is making sure the team members adhere to the organization's policies or standard regulations. Managing remote workflow is daunting, but have you optimized your company's compliance with a remote work environment?

Before you strategize on introducing new policies, make sure your organization's code of conduct outlines how you and your employees must work, whether it is attendance method, workflow measures, etc.

To automate your attendance monitoring procedure , verify your employee's identity with authorization or multi-factor biometric measures to carry on the one-click clock-in or clock-out method.

Furthermore, identify patterns in the way your employees conduct their tasks by monitoring applications and URLs they use via real-time employee monitoring software to ensure authorization in your business operations. And, with instant alerts based on a few parameters, managers will be notified if any suspicious activity is conducted at your workplace.

How to Improve Business Efficiency Through Robust Metrics of Employee Monitoring Software?

1. Identify Essential Metrics to Keep Control

Business success cannot be achieved before identifying clear goals that you wish to achieve. Before you decide on the type of control metrics, understand your business requirements, outline project deadlines, and quote output for improved efficiency.

Furthermore, decide on the interval time to assess each employee's performance. Based on your requirements, customize your reports to evaluate monthly or monthly in 3 months for better analysis. However, TrackOlap's employee monitoring software allows businesses to access varied data with the feature of history reports; you can hop onto the previous three month's data anytime to make informed decisions. Once you have decided on control metrics and intervals for analysis, you can seamlessly monitor project progress anywhere, anytime.

In addition, by utilizing time-tracking software, businesses will get insights into the average time each employee takes to deliver tasks. This will help you allocate dedicated timelines for each task to ensure improved accountability and project success. While you improve your project cycle, you will notice a pattern through insights, tap on those analyses, and connect with your team members to understand their struggles and re-align your resource allocation process.

For instance, with insights, you can manage workloads and divide work equally, reducing burnout. Furthermore, avoid allocating tasks to employees that take more time, as it will lead to missed deadlines and reduce productivity. Instead, consider allocating resources based on their strengths to improve overall input.

Lastly, keeping track of employees' active hours and active tasks through real-time employee monitoring software can help in improving project turnover rate productivity rate with a few factors:

Reduce wasted time on constant follow-up meetings

Pair employees with skilled teams on the production level

Allocate new talents to the team that need support

2. Allocate Milestones for Each Assigned Task

If you are struggling to measure the progress of various departments in your company, consider allocating milestones to each task, as it becomes easier when a task has clear, dedicated inputs.

While data analysis helps you make decisions and take action through time-tracking software, relying on data regularly may feel like a big task. Instead, dedicate a milestone for each employee's task so they can easily mark the progress, and you can keep track of project completion status.

In addition, milestones give visibility and ensure employees are on the same page and are accountable for their work. And breaking down tasks with achievable targets when a milestone is attached, collecting data becomes more accessible to plan out workflow measures.

3. Define Dedicated KPIs for Different Departments

Measuring the productivity level of employees in remote work gets difficult when it's time to measure the efficiency and input of team members from different departments. Software developers, Digital Marketing, Writing, and HR teams would have different sets of tasks, and measuring progress becomes difficult when you do not optimize KPIs for these separate sets of teams.

Don't worry, we've got you covered! Use live tracking software for employees, customize your KPIs for different teams, utilize tracking data, and integrate data with your internal system to seamlessly assess the project's success.

For instance, if you have a team of writers, you can track productivity with the number of blog posts and other content delivered per week to understand the scope of further work and strategize to improve productivity.

Whereas, for a software developer team, you can optimize your evaluation process by accessing factors like several burndowns, the status of completed story points, kickbacks from QA, and more.

Final Thoughts

Employee monitoring software offers you a set of metrics to help measure what matters for your business growth. Leverage data-driven reports and identify bottlenecks to convert your company's loopholes into successful measures. Whether you are a startup or an established company, TrackOlap tools empower every business with the right solution regardless of your size.

If you want to learn more about the time tracking tool and its features, contact us or ask for a demo now !