How to Take Control on Remote Project Updates with Employee Tracking Solution?

In recent years, a significant shift towards a remote work environment has been increasing due to its flexibility, and cost reduction compared to on-premises. However, the company's approach to managing remote project workflows and productivity levels is changing by leveraging advanced technology. Irrespective of your business size and project type, you can incorporate an employee tracking solution to access project updates and check employee’s accountability, productivity, and efficiency under one platform.

Often, employers find it challenging to manage priority and other projects with a remote workforce due to unaligned resource allocation strategies. This may lead to consistently delayed submissions, a negative impact on brand reputation, reduced productivity levels, and more. To address such challenges, businesses can seamlessly streamline varied projects by accessing insights into varied aspects through centralized overview on a project management software .

In addition, by incorporating advanced employee monitoring technology, businesses can gain a detailed understanding of diverse team’s activities, foster collaborative culture, and optimize remote project management with the right initiatives at the right time. Features like activity tracking in real-time, task management, and comprehensive reporting assist businesses in consistently keeping a check on progress, identifying potential drawbacks, and making informed decisions to improve overall performance.

Sounds interesting? In this blog, we will highlight important aspects of project management strategies through a centralized employee work-tracking system.

What is Remote Project Management?

Remote project management through an employee tracking solution refers to how project managers connect with remote teams and ensure every team member is aligned with the project objectives. This includes optimizing resource allocation to manage equal workloads to ensure quality output and project success.

However, managing remote teams creates challenges if businesses continue to manage projects using traditional methods. That’s why implementing project management software India is necessary to connect with employees, track their productivity levels, and identify real-time drawbacks. According to research, businesses that incorporate advanced employee monitoring technology were able to thrive and manage projects to drive business growth significantly.

Unlike other technologies, an employee work tracking system has a flexible, user-friendly interface, easy-to-adapt features with visually appealing reports, and a dashboard to help businesses adopt an agile approach. It not only helps enhance productivity levels but also identifies potential challenges of employees, tracks team members' idle time, and notifies managers of task updates to automate the process of delegating work seamlessly.

Why Businesses Must Manage Projects with Employee Tracking Solution?

Today, businesses are increasingly feeling pressure to enhance productivity, control operational costs, and ensure projects are completed on time within a specific budget. However, when you work with remote employees, these challenges may feel overwhelming, with a lack of visibility and unorganized workflow.

A centralized platform like project management software India aids companies in acquiring goals by offering insights into employee’s activities, identifying common work patterns, and more.

By leveraging employee tracking solutions, businesses can quickly improve employee accountability and time management, identify employee behavior through data-driven reports, and drive project success with accurate insights. Let us look at the range of benefits of remote project management.

1. Streamlined Task Management

An employee work tracking system enables teams to take ownership of their work and allows managers to monitor employees' tasks with transparency. Project management software India simplifies assigning tasks to employees with detailed descriptions for defining goals, expectations, and deadlines for each task. In addition, this enables the team to be empowered, enhance employee morale, and increase employee retention and productivity effectively.

2. Seamless Work-life Balance

When employees struggle to balance professional and personal endeavors, businesses often experience lower productivity levels. This ultimately drastically affects the effectiveness of a project management strategy. To overcome this challenge, managers can implement effective practices by analyzing varied aspects through data-driven reports to help employees strike a balance and enhance productivity among team members.

3. Data-driven Reports

Managers can make informed decisions with transparency by implementing advanced employee monitoring technology . Whether you have been observing consistently delayed submissions, frequent work approvals, or inefficiency in the workflow, managers can quickly identify and compare project results through reliable insights to take suitable actions immediately.

Top Strategies to Manage Project Updates with Employee Tracking Solution

Monitoring project updates continuously is essential for ensuring the success of varied projects. With the increasing demand for remote work and distributed teams, advanced employee monitoring technology has become a necessity for businesses to track progress, identify drawbacks in the workflow, and keep varied projects aligned with business goals. Let us explore a few strategies to enhance the process of tracking project updates for your better understanding.

1. Set Clear and Concise Guidelines

While you consider managing remote projects, it is vital to set clear guidelines for the entire workflow and strategy to ensure accuracy and efficiency across the project journey. Informing employees about specific goals, expectations, deadlines, and the effectiveness of the project will enable them to submit tasks on time and enhance their overall output delivery. This approach ensures that every team member remains on the same page and delivers quality work.

In addition, these guidelines can help simplify measuring working hours in the case of selecting a flexible hours approach. Moreover, consider developing a policy for maintaining transparency, accountability, open communication, and employee privacy along with continuous monitoring to enhance efficiency and build a positive work environment.

2. Build an Accurate Project Workflow

To simplify accessing project updates, build specific project structures or workflows by defining or breaking down varied phases, tasks, and modules. This will help employees complete their functions minimally with clear guidelines and structure. Consider delegating tasks to team members with specific deadlines.

By implementing this approach, managers can easily track updates on every employee’s work updates, bring efficiency into the workflow, and simplify monitoring progress on individual levels and overall projects.

3. Prioritize Tasks and Streamline Resource Allocation

Due to a lack of visibility and unaligned business operations, managers often avoid focusing on priority tasks that need to be submitted on an urgent basis and end up delegating tasks to employees of other projects. To ensure circumstances like these do not occur again in the future, consider asking yourself a few questions:

What’s your business objective?

What are your client’s expectations?

What are the project requirements?

What are the deadlines of diverse projects?

After answering these questions, you will have a clear picture of how to strategize workflow through a centralized dashboard of project management software India. As an initial step, access history report data to take a closer look at your employees' availability, expertise, strengths, weaknesses, and average productivity levels.

These parameters will help you strategize resource allocations based on the employee caliber and project urgency to ensure timely work delivery, reduce repetitive approval rounds, improve the organization’s reputation, and effectively manage workload to reduce employee burnout and enhance productivity.

4. Conduct Regular Check-ins with Employees

Although continuous tracking tools automate monitoring project updates, businesses need to check in with their employees to record the project’s progress, understand employees’ challenges, and readjust task management strategies. This will ensure that all the tasks are completed as per the deadline and foster a culture of open communication and a collaborative work environment.

Businesses can implement TrackOlap centralized communication to simplify communicating about task updates or queries. You can also consider dedicating specific feedback or an update-based group and 1:1 sessions to understand your project strategy's bottlenecks, challenges, and perks.

5. Keep a Record on Productivity Report

Optimizing productivity can transform the project's success rate. Hence, it is essential to constantly monitor your remote employees and compare their output with the expected output for the project goals.

In addition, productivity levels can be managed by evaluating reports and conducting regular check-ins through employee tracking solution, which can help you identify accurate aspects affecting the overall project's output level. Furthermore, this software aids in tracking the employee’s activities, idle time, time consumed to complete every task, and efficiency amid working hours and enables converting these insights into detailed reports to make informed decisions.

When you identify the correct bottlenecks early, managers can efficiently address varied challenges at the right time. Moreover, in most cases, productivity remains to be one of the leading factors for missing opportunities, gaps in workflow, or lower project success. With an attention-to-detail approach, managers can easily identify, track, and act immediately.

6. Conduct 1:1 Feedback Sessions

If your goal is to check on the project's progress, you must prioritize tracking employees' time and identifying challenges or reasoning for delayed work or increased idle time. Conducting 1:1 feedback sessions is important to understand their challenges.

Tracking employees' activities alone won't help you control the project’s progress. Hence, consider integrating video call or instant messaging applications to access updates, review the team's performance, discuss ideal areas of improvement, and provide constructive feedback based on the team's work. This approach aids in motivating and engaging teams to deliver quality work.

Final Thoughts

Companies working with remote teams need to continuously strategize to enhance productivity, maintain operational efficiency, optimize resource allocation, and evaluate varied aspects to gain visibility and control over remote project management through employee tracking solutions.

Do you want to learn more about employee monitoring software ? Get in touch with our experts or ask for a demo right away!