In today's business culture, one term has been heard a lot - agile business culture. In layman's term - it is a business organization structure and culture that adheres to the complete business ability.
This business structure is completed, managed and measured with the highly professional agile leaders. The implementation of agile culture depends upon the caliber and persona of agile managers or management.
And, the transition of converting a regular business setup into the agile - is referred to as Agile Transformation. These days numerous business organizations are running agile pilots or stepping towards agile transformation because they want flexibility and agility in the business. However, most of the businesses don't know the clear meaning of this transformation and they are doing it because their competitors are working towards agile management. So, real reasons behind agile transformation are -
To introduce Scrum (what ideology - not why)
Increase efficiency and productivity
Respond well to the changing business priorities
Setting Foundation of Agile Transformation isn't Easy for Agile Leaders
The success of agile transformation solemnly depends upon the abilities and capacities of an agile leader or management team. Numerous organizations try to set up an agile work culture, but they have drastically failed. That-s because they have hopped into the agile bus without having clear sense regarding - what leaders want to achieve, realistic plan to execute, etc.,
Thus, it is clearly evident that if you want to make your business a Scrum organization, then transformation needs to be done by highly proficient leaders only. After understanding this critical process – leaders can take the solid step towards establishing an agile work system.
How Automation Assists Agile Leader During Transformation?
Agile leaders can improve their efficiency and success rate tenfolds by using automated tools like the TrackOlap efficiency platform. With the push of automation technology, business organizations can give an extra helping hand to their managers to smoothly perform an agile transformation. Well, if you are wondering how - let's observe various roles of agile leaders that can be smoothened with automated technology.
1. Allocation of Team
The most important role of agile leaders - creating a team of highly professional and performing members. To rule the agile team, leaders have to create one team first. But, the allocation of an agile team isn't simple as it seems because the agile team includes - 5 to 9
high performing and versatile people who can perform multiple tasks at one time and can work vivid types of projects simultaneously.
So, it is the first challenge for leaders to find suitable candidates for the agile team from the large pool of candidates. However, if you have internal employee efficiency software already running, then the agile team can be assembled easily. As detailed information of each employee along with their performance reports is uploaded on the software so management just has to run a quick analysis and select the best of the best employees for the agile team.
Moreover, they can describe the role of each agile team member swiftly from the same portal as well. This reduces a lot of leader's stress as the first phase of agile culture can be completed quickly.
2. Removal of Organisational Impediments
Every organization has impediments or friction that slows work down and saps productivity. Most organizations have grown so accustomed to living with them and don't even see them anymore. Impediments slow things down, thus it is the responsibility of agile leaders to eradicate all these impediments to improve morale and productivity that has been blocked by a pile of waste tasks. Some of the common organizational impediments are -
Taking up more work than original capacity and assigning work to multiple teams
Manual implementation processes
Unclear performance reviewals
Promising unrealistic project completion deadline and others.
So, the leader here needs to allocate all the resources to attack all the organizational impediments and automation can be very useful in this context. Like, the manual project implementation and management errors will be completely removed with the automated process. From project allocation to the right agile team to set up realistic deadlines along with further follow-ups can be smoothly handled by the software for the leaders. Fewer errors, on-time delivery, and quick performance review will eliminate all the unnecessary impediments.
3. Leaders are Great Coaches
It also falls under the responsibility of agile leaders to coach their team members and assist them in critical situations. This role of agile managers revolve around -
All these responsibilities of an agile coach can be enhanced with the touch of an automated tool. So, if you are an agile leader, then you can coach your team in a better way and make them understand the agile concept clearly like –
Commanded Approach - Commanding and controlling are two important leadership patterns that can be implemented smoothly with customized software. Leaders can allot tasks or send commands to their teams using the automated portal and can send them reminders to ensure the timely completion of the allotted task. Moreover, with automatically generated performance reports - they can establish a good quality of control.
Problem Solving Approach - Agile is a very new IT concept, thus the majority of people don't know how to address problems in this working setup. So, leaders need to provide close assistance to the teams so that they can immediately wear the hat of a problem solver. The automated tool provides real-time notifications and feedback that helps leaders in providing timely help to the team.
Quick Queries Approach - When an agile team has any doubt or question regarding the particular project, then they can quickly consult their managers via an instant chat. The communication channel installed in the employee efficiency software is highly secure and easy to use as files, documents, photos or geotagged signatures can be easily shared via a group chat or individual chat.
Empathetic Approach - Leaders need to constantly motivate their team so that productivity and zeal of employees never reduce. By daily performance reports and free flow communication – leaders will be effectively listen to their employees and offer them encouraging words or rewards to boost their morale.
4. Be a Visionary
Agile leaders should possess a clear vision and objective to design goals for agile transformation. If leaders don't have clear goals, then they can't make agile transformation a successful venture. To set up clear goals, they have to be visionaries first and vision following scenarios -
Why go through the trouble of agile transformation?
Do you understand the agile organization structure and culture?
Do you have resources to establish a long-lasting agile team?
Who in the organization wants to be agile?
Do you have a sufficient budget for agile transformation?
What obstacles do you have in your way?
Asking all these questions will give leaders a clear path to work and see how the organization will react to agile transformation. Now, if leaders have to run a manual survey to ask all these questions from employees, management, and stakeholders of the company, then it will take up their lots of time. But, if they create a custom form with multiple choice questions on the software, then everyone with access to the software can quickly answer all the questions. Moreover, running an analysis based on the data retrieved from the form can be easily and quickly generated.
5. Set an Ownership
In the agile work environment, leaders need to own the responsibility of work delivered by their team. Accountability of the team can be only set – when a leader has clear data on which employee has delivered the work and what goes wrong during the execution process. But, different members of the agile team are working on different layers of the project so it is difficult to know at which phase error has occurred.
Thus, with the automated dashboard - leaders can know which team member has delivered work on time and who hasn't as real-time feedback with the geotagging technology is offered by the software. So, owning the responsibility for delay work and controlling every phase of agile project implementation has become easier with the app.
6. Creating a Trustworthy Environment
The best agile leaders empower trust in their people and let them work freely. But, to establish a trusting environment among the agile team – leaders have to build projects around motivated individuals. Give them the environment and the support they need, and trust them to get the job done.
And, in this role, the automated environment can be once again helpful because everything is in the open and supported by real-time proof in the automated system - that means there's no room for fraud. So, when no one can commit fraud, then the trust will be automatically built among the agile teammates.
Be Agile Today
Business owners, if you want to participate in the new agile work environment, but how, why and when won't let you do that, then you just need to automate your business organization foremost and agile management will become a piece of a cake for you. So, the first step toward the agile culture is automation so that your agile leaders can perform their responsibilities without any hassle.
Now, to automate your business environment with the high quality and innovative employee efficiency software, then just drop your request at the TrackOlap website and being an agile business organization today!