Why Time Management is Important for Businesses?
Time is a virtue- it is something that we can't control or adjust according to our wish. Time is limited and if you don't value it, then time will never become your friend. And, for business owners, it is very important to befriend time, otherwise, they won't be ever able to achieve a high level of excellence.
Employee Time management is one of the important aspects of the business. It makes sure that all your work is effectively accomplished on time. Business organizations need to map out every single second of their employee's time so that they can use it to create an efficient work environment. In today's ever-competitive business environment, it is even more important to use dynamic methods of time management as -
1. There is limited time available so you have to adjust all your work operations under the limited 24 hours of a day.
2. You will be able to achieve more excellence by putting limited efforts if you master the art of managing your time and will be able to increase your ability to focus as you won't lose your momentum.
3. In a business organization, daily multiple timely decisions need to make. With the proper time management system, it becomes very easy for business organizations to make decisions feverishly.
4. When you don't have to crunch against time to make important decisions, then this will eventually reduce the stress level of business owners.
5. By managing the limited resources of time, you can create some free time in between in your busy schedule and learn new skills to improve your abilities as an employer.
6. When you practice good time management, you leave no room for procrastination. The better you get at it, the more self-discipline you learn.
A Way to Manage Your Business's Time
For every person, time is the same, but for a business owner, it is even less because they have to set business goals, meet new clients, generate new business opportunities and on top of managing the business they have to make sure that their every employee is working properly. To do all these 24 hours a day aren't sufficient, but as time is limited so it is the responsibility of business managers to plan their 24 hours in a way that they can perform all their operations and even have some spare free time at the end of a day.
There are plenty of different time management techniques and tools are used by business organizations to manage their limited time in a better way. But, out of all the methods, the technology-oriented employee efficiency platform offered by TrackOlap is just the best. That's because it is designed on the parameters of the latest business trends and can help out business organizations in different ways to manage the time of their employees and improve their productivity.
How Can Employee Efficiency Tool Manages Time?
Well, if you are wondering how can a digital platform help business organizations in fighting against the time, then it can offer you some amazing weapons to beat the monster of time and even stay ahead of it.
1. Pre-setting Business Goals
The basic foundation of time management is knowing what do you want to achieve from it and how will you do that. By setting up the business goals, you will be able to create a plan to guide your business objectives. It is impossible to achieve excellence in your business without following the SMART (specific, measurable, attainable, realistic and time-bound) time management system. To create a SMART system to set the goals of your organization, you need to use the power of technology.
Business organizations can get real-time performance reports of their employees and other business reports from the efficiency tool. They can analyze the real-time performance reports and set the goals of business organizations according to it. They don't have to go through different files, departments or sources to collect data for setting up future goals of the organization. Business managers just need to view the deeply compressed Excel performance reports of their team and define future goals for them.
2.Map out Business Activities
After defining the goals of the organization, up the next step is to design weekly, monthly or daily activities to achieve those goals. Managers might need to assign daily tasks to their employees and make sure that they have accomplished the given task on time by giving them constant reminders. Now, if you are a business owner who spends your all day going from one department to another to allot task to your employees and checking their performance, then when will you do your work of making business strategies.
So, there if you have installed custom employee efficiency plans in your organization, then you just have to upload task on it and your employees will receive it on their phones. Moreover, you can send tasks individually or can broadcast it so that everyone can receive the task at once. On the other hand, employees can update the geo-tagged status once they have completed the given task and can even take a photo and sent it to you. Additionally, if any employee hasn't completed the job yet, then you can send reminders to him as well. All this can be done with few clicks and saves up lots of time for you.
3.Find your Productive Employees
Well, every employee has different capacities and ability to perform a task. Some people pick up work easily, but some need little guidance and some are just too incompetent to perform at all. It is an important task of business managers to find the most productive employees and provide training to less productive employees or just fire them. But, it is so time-consuming job to interact with all the employees and regularly generate their performance evaluation reports.
But, thanks to a single digital platform, you can easily find productive and competent employees. The software has a feature wherein time, out time, working hours, goals, leaves and other information related to employees can be achieved in real-time. When you have work status and leave management report of your every employee in front of you, then you can easily see which employee is more consistency in attending work and completing given tasks. Moreover, just from the software, you can appreciate your hardworking employees and can issue tickets against employees who aren't performing well as a warning.
To make your employees productive, it is important to ensure that they are using every second of their time at office hours doing something productive. When employees are seating in front of you, then you can at least see what they are doing right now. But, when they are out of your sight, then you can't comment on their working hours. Moreover, if you spend all day tracking movements of your employees, then when will you work.
Here, the employee efficiency tool will track down every movement of your employees in real-time and send you geo-tagged data. You can get timely reports of time spend by an employee in completing a particular job as employees can upload the status of their job and even send images or digitally signed feedback from the clients. Additionally, managers can create custom forms that employees can easily fill from the app and save up their time. This way employer will know which employee has taken more time to complete a task and where they have wasted their time.
5.Prompt Delegation of Work
One of the important parts of the time management system is the prompt delegation of work. If you want your team to deliver quick and timely services to your clients, then you have to quickly delegate work to the employees and provide them all the relevant information. Here, if you are using calls or emails to delegate work to your employees, then this might take time as your employees may be busy or unavailable to take the call or check emails at the movement.
However, if you use the single platform software to delegate work to your employees, then you will be able to save lots of time. First, you can track the location of your all employees and allot work to the employee who is working near the task location. Secondly, you can send work details to your employees like any important documents or photos. Once the employee completes the task, then he will take a photo or get feedback signed from the customer and send it back to you in a geo-tagged format. This way you can easily delegate and complete a job within few seconds by effectively managing time.
Time is a Virtue
Time is a very important element to make your business successful. Especially, if you are a startup owner who has to juggle everything yourself. So, if you use a technology-oriented geo-tagged app to plan and schedule every activity, then you will be able to save lots of your precious time which you can use to expand your business.
Now, if you want an efficient and effective system to manage the time of your organization, then you can contact TrackOlap and get your customized employee efficiency platform today.