How does Geofencing Assist in Field Force Management?

Are you struggling to keep up with sales targets and meet customers' expectations? We know it may feel challenging to manage your field employees simultaneously when they travel across varied locations regularly. Not anymore! A robust solution like Field Force Management can help you track your employees' movements in real-time and take the right actions at the right time.

How? A GPS tracking app for employees enables managers to track employees' movements instantly through a visual map view to track attendance and average idle time, optimize accurate routes for sales, and manage urgent activities seamlessly by accessing the live location of the field force to understand their availability.

From accessing total fuel usage and monitoring employee movements and overall performance to optimizing resource allocation, geofencing benefits businesses to seamlessly manage sales reps and bridge the gap between failed operations and accurate strategies with supporting insightful reports.

Does that sound interesting? In this blog, we will discuss critical aspects, highlighting how geofencing impacts field force management.

What is Geofencing?

Geofencing or GPS tracking apps for employees act as virtual mapping tools that set a boundary for employees to conduct their sales tasks. Depending on your business requirements, managers can consider setting parameters for geofence-based tracking to optimize sales operations, schedule tasks, track live movements, and align it with customer care and marketing efforts to ensure your customers are updated with delivery updates.

In addition, managers can optimize geofence settings to instantly notify employees when they reach their designated location, complete tasks, or any other factor as per business preferences.

The live time tracking system integrates geofencing to automate attendance recording and resource allocation for all field employees. It also aids managers in monitoring whether the field force complies with certain security measures.

By employing geofenced-based tools for their sales reps, businesses can rest assured of their operations and eliminate the hassles of constant follow-ups and inaccurate estimations. Plus, it aids in boosting customer satisfaction; for instance, if your company involves delivery, you can notify your customers with an accurate estimated delivery time by tracking the real-time status of your employees' movements.

Geofencing and Business Potential

By utilizing GPS tracking apps for employees, businesses can open varied pathways to maximize outcomes with sales and over-business revenue by optimizing target routes.

Don't believe us?

As per the study by Frost & Sullivan, integrating GPS-based systems into your field force management strategy businesses can save up to 10% on fuel usage.

Sales reps optimized with geofencing have seen 10 times better outcomes than traditional methods.

92% of smartphones are compatible with geofencing, which means all your field employees can seamlessly log into the system with minimal steps, and managers can track movements hassle-free.

How can Geofencing Improve Field Force Management?

Live time tracking systems like TrackOlap simplify sales operations for varied businesses by offering a range of features to track, react, and analyze at the right time. Whether your organization focuses on offering a product or service, including field operations, a centralized platform like sales staff tracking software is all you need to outline effective strategies for acquiring better outcomes.

Let's explore a few critical features of TrackOlap that aid in managing field force through geofencing.

1. Get Instant Notifications

Track field force's movements through live tracking software without constantly monitoring the software. TrackOlap allows businesses to set customized parameters on which managers receive instant notifications for seamless management. For instance, you can get unified when employees enter or exit a specific location, log in or log off from the system, and more.

Since managers can access accurate insights in real-time, they can control varied factors like fuel usage, optimize routes, and improve sales operations for improved efficiency and outcomes.

Furthermore, managers can determine driver's security by tracking their movements. In a few cases, you can set parameters for sudden disturbances like continuous traffic, construction work, and more, wherein you can take action and help your drivers take alternative routes to ensure timely delivery.

2. Automate Attendance Record

Say goodbye to manual attendance recording and opt for TrackOlap's live time tracking software . This software enables managers to automate the recording process based on employee login and log-out data.

Using this approach, businesses can save costs by hiring staff dedicated to maintaining attendance records and reduce chances of inconsistency with data on employees' extra working hours as a tracking system aids in extracting data on employees' movement with the right location information.

However, to avoid inaccuracy in the clock-in or clot procedure, businesses can consider adding a mandatory login and log-out procedure connected to the geofencing system so that managers can be notified. This approach saves time on manual data management and assessing accurate data. Plus, the software allows accessing history data, so for varied purposes, you can extract data from previous reports.

3. Insights on Total Distance Traveled

Managing operational costs with field employees may feel like a task if you do not have access to accurate data. However, with an effective solution like sales staff tracking software, businesses can determine the total distance traveled by employees to understand fuel usage and maintenance costs for each vehicle with insightful reports in real-time through geofencing-based tools.

In addition, this software highlights other details, like stoppage details, which means the pattern of your employees' movements, like idle time spent or how fast or slow a particular vehicle moves on a regular basis, on a virtual map view. This feature aids in understanding an employee's efficiency, and managers can estimate task completion time based on this data.

In addition, to track the movements of your employees in detail, you can access retrieved data and monitor field force's movements step by step to bring accuracy and discipline and leverage the right actions to boost profit.

4. Minimizes Cost for Field Operations

Implement geofencing-based centralized software to minimize operational costs. Geofencing reduces expenses related to management by eliminating constant micromanagement, continuous calls for follow-ups with employees, and other fees that require manual data entry by humans.

Managers can adjust the organization's budget in other ways as field workflow is automated through GPS-backed software.

5. Enhances Customer Experience

Geofencing can maximize customer retention and loyalty—You heard it right! How? By integrating your marketing and communication strategies with geofence-based sales reps.

Let's say you deliver grocery-based items. Due to increased traffic or other uncertainties, you can inform your customers of accurate delivery times and reduce customer frustration with your brand. Manage your field force and other business operations by utilizing a GPS-backed tool and get insights through a centralized dashboard.

6. Field Operation Expense Management

If your sales reps regularly reimburse your field employees, calculating accurate costs may feel overwhelming. A solution that includes a GPS tracker can solve your concern by keeping an eye on factors like total distance traveled, fuel usage, and more. You don't have to analyze these factors manually; TrackOlap offers an insightful report based on customized parameters. To ensure accuracy, you can tally the report insights and your employee's submitted cost.

By integrating geofencing, businesses can simplify a multi-step expense management process and streamline the process of tracking activities, submission, and approval of expenses. Managers have accurate access to where money has been spent across an employee's shift. This approach helps an organization enhance approval time and release reimbursement or other payrolls seamlessly.

7. Data-driven Report and Insights

For every parameter setup with geofence, TrackOlap offers detailed reports based on the data and time to simplify the process of payroll approvals, route optimization, enhancing business operations, improving resource allocation, and more. Through analytical data, managers better understand how employees spend their time on the field and fill the gap in their performance to maximize the bottom line and efficiency.

In addition, organizations can focus on improving sales strategies by utilizing reports, selecting accurate routes while scheduling further tasks, and using insights to ensure every effort is aligned with the target. TrackOlap's centralized platform enables managers to access history data, i.e., you can hop on insights from the previous three months for better analysis.

Final Thoughts

Field force management becomes much easier when you have geofencing installed. Track every movement to take the right actions and optimize future strategies accurately. TrackOlap's live tracking software is an all-inclusive solution that elevates accountability, sales operations, reliability, and more with insightful data.

To know more about how geofencing works with field operations, get in touch with us today !