In digital times, the methodology of commending and developing a business practice has been completely taken 360 degrees turn. There was a time when before commencing a business organization - people have to get a physical office and arrange infrastructure for their employees.
But, it was old ways of conducting business because, in the digital whirlwind, business leaders have an opportunity to use cyberspace and vivid tools to create a successful business entity without having any physical presence.
These days, online business operations are becoming the first preference of employees as it gives them the benefits of both freelancers and regular employees. They can gain flexibility, job safety, and scalability under this system. This business model just requires support from the right technology and tools to become a successful joint.
How Does Online Business Structure Works?
There are a handful of people present who can actually explain the work model of the online business structure. In online business operations, a company doesn't have a physical existence, but still, it will be a legal identity. All the business operations are handled by employees from different remote locations and customers can reach the organization via an online existence like a web portal or mobile application. The prominent business industries where you can see the online structure - digital marketing companies, website development companies, infotech companies, software development companies and many more.
The entire structure of the online business frame is based upon the technology-oriented tools. Without the availability of the right technology, online businesses can’t grow and exist. So, the prime requirement to establish an online business would be having access to the correct communication, management, allocation and regulating software which is a tough task.
Where To Find a Right Tech Tool To Run an Online Business?
When you are planning to launch an interesting online business with your group of friends or colleagues, then you need a tool that can connect your team with one another - with clients and other important parties. It is difficult to find a single dashboard where you can manage your whole business with few clicks, but thanks to the TrackOlap efficiency platform - now you can smoothly run your online business from anywhere and anytime.
Well, this customized software targets all the components that will help you to establish a digital business organization on the deep of the internet. There are multiple layers attached to the tool that you can use to smoothly sail your business online.
1. Groom your Employees
In an online business structure, employees don't have to daily report to a physical office, but it doesn't mean that they won't have to mark their attendance. It doesn't matter where employees are working – it is essential for business managers to mark the attendance of their employees and maintain a proper record of an employee login and logout time.
This tool is a complete office, once an employee logged into the app using their authentication password or fingerprint scan from their gadgets, then managers will be immediately notified with login time and location. This software will keep a record of the time when an employee's working and once the person logs out, then the same notification will be generated. And, the record of every login and logout will be automatically presented in an excel sheet so that business managers can evaluate the performance of employees and raise their salaries accordingly.
2. Instant Lead Follow Up
If you receive an order or demo request on your website, you have to instantly send your employee to follow that lead. But, now when your employees are scattered all over the city, then how will you allocate work to them?
Well, it's pretty simple - by using the efficiency platform, you have to track the present geographical location of your entire team and match with the location of the lead and have to find a team member with the nearest location. Then, just assign work to that employee and get a lead instantly.
3. Manage your Work
It doesn't matter whether the business has a physical presence or digital, there are certain sets of things that every business has to perform like managing clients, scheduling meetings, planning workflow and much more. To smoothly run the regular business operations, online business portals require a dynamic management software which can help them in creating daily plans, sending task reminders, checking with customers, assigning a task to employees, prioritizing tasks and following up.
In short, all the managerial responsibilities, have to be catered remotely online and for this one supersonic tool is required. Now, with the intelligent task management system of this platform, you will certainly perform all the daily tasks of your company with few taps and saves time to call employees one by one and assign them tasks.
4. Keep your Business on Budget
Every business organization makes a yearly or monthly financial budget to run its business operations perfectly. It is important to follow up budget closely so that they can make their business profitable. However, the digital screen barrier makes it difficult to make a business operational budget and follow it up.
But, when you have complete financial assistance at the tip of your fingers, then you will be able to manage your online business budget smoothly. This tool has the potential to create expense forms, in-depth financial policies, track all your expenses, customer expense workflow, payment management and reduce errors in the financial process. This is a mini financial assistant that will keep an eye on your every business expense and guide you to follow your predetermined budget.
5. Full Control
It is a complaint of online business managers that they can't completely control their employees and can't monitor their every move. They won't get to fully foresee activities of their employees as they are working at different locations.
However, this problem of gaining full control over the employee's work has been resolved with real-time feeds features. Managers will get instant push notifications and email alerts regarding every small move made by the employees. They will get quick task notification, expense notification, customer notification and attendance notification on their platform whenever an employee does something out of order. With real-time feeds, managers are able to better establish control over their staff as compared to on-location staff.
6. Quick Arrange Replacements
When hundreds of different employees are connected with your online company, then it gets very difficult to keep a record of leave management. But, you need to keep a proper record to make sure that your company won't suffer because of one employee. For instance, if you have to make an urgent delivery and your delivery guy is on leave, then you can potentially lose a contract. So, it is important to ensure that you have a replacement ready in the advance.
Using this dashboard, employees can send a leave request and the employer can accept or reject the leave request from the same dashboard. Plus, the leave record will be automatically maintained so that you can keep replacement on standby when your regular employee has to go on leave.
7. Establishment of a Connect
Office canteen and corridors are the best places for employees to connect and share ideas with one another. But, in online business, this isn't possible, but still, entire staff can stay in touch with each other. Yep, this tool has a communication channel as well that can be used to establish one to one chat connection and broadcast group messages or media messages.
It is going to be a dedicated channel for your business organization where communication can flow without any interruption. Moreover, managers can access a record of the entire communication to make sure that employees won't talk anything out of line. Most importantly, it's going to be a secure channel to share confidential business information.
8. Evaluation of Performance
Business organizations have to timely evaluate the performance of their staff members so that they can guide them to improve or fire unproductive employees. Once again, online business organizations can't follow the traditional method of performance evaluation - they need something automated and efficient way to analyze the performance of their team.
So, here employee efficiency software comes as a solution that can generate more than 100 performance evaluation reports automatically. When all the work is performed on a single platform, then it makes it highly simple to evaluate the performance of employees without putting any extra effort.
9. Easy Experience for Workers
Your employees have to generate numerous reports and forms daily based on your business operations that take up almost half of your professionals time. However, you can reduce some amount of workload of your staff by creating custom forms with the help of our tool. You can use various creatives like text, images, barcodes, digital signatures, etc., to create custom forms for repeating tasks. Moreover, employees can easily clone forms and save their precious time.
Give Wings to Your Online Business
In the startup business culture, youth is filled with numerous business ideas and by using the online business model - they will be able to launch their business while studying or working. It is the best solution for young aspiring people to know how to perfectly launch an online business organization. With the right technology, our youth will be able to achieve their dreams without compromising their daily responsibilities.
It is essential for business owners today to use the right technology to give digital wings to their business as everything is online now. So, if you are ready to digitalize your business or want to start a new online business, then drop a call at TrackOlap and we help you in finding your right online business technology.